Privacy Policy - Jalpaiguri Zilla School Alumni Association

1. Introduction

Jalpaiguri Zilla School Alumni Association ("JZSAA", "we", "us", or "our") is committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website (jalziscaa.in) or use our services.

Compliance: This policy complies with the Information Technology Act, 2000, Information Technology (Reasonable Security Practices and Procedures and Sensitive Personal Data or Information) Rules, 2011, and other applicable Indian privacy laws.

2. Information We Collect

2.1 Personal Information

Registration Information:

Full name and father's name
Date of birth
Email address
Mobile and WhatsApp numbers
Blood group
Current profession

Academic Information:

Madhyamik (Class X) passing year
Higher Secondary (Class XII) passing year
Current address details
Educational achievements
Professional accomplishments

2.2 Technical Information

IP address and location data
Browser type and version
Device information
Website usage patterns
Cookies and tracking technologies

2.3 Communication Data

Messages sent through our contact forms
Email communications
Event registration details
Feedback and survey responses

3. How We Collect Information

Direct Collection

When you register, fill forms, or contact us

Automatic Collection

Through cookies, analytics, and website interactions

Third Parties

From school records, public sources, and member referrals

4. How We Use Your Information

Primary Uses:

Processing membership applications
Facilitating alumni connections
Organizing events and reunions
Sending newsletters and updates
Maintaining member directory

Administrative Uses:

Website maintenance and improvement
Customer support and assistance
Legal compliance and record keeping
Fraud prevention and security
Analytics and reporting

5. Information Sharing and Disclosure

5.1 Within Alumni Network

Member Directory: Basic information (name, batch year, profession, city) may be shared with verified alumni members for networking purposes. You can opt-out of directory inclusion.

5.2 Third-Party Service Providers

Payment Processors: For handling membership fees and donations
Email Services: For newsletters and communications
Analytics Providers: For website performance monitoring
Cloud Storage: For data backup and security

5.3 Legal Requirements

We may disclose information when required by law, court order, or government regulations, or to protect the rights, property, or safety of JZSAA, our members, or others.

6. Data Security

Technical Safeguards:

SSL encryption for data transmission
Secure database storage
Regular security updates
Access controls and authentication
Data backup and recovery systems

Administrative Safeguards:

Limited access to personal data
Staff training on privacy practices
Regular security audits
Incident response procedures
Data retention policies

7. Cookies and Tracking Technologies

Cookie Type	Purpose	Duration
Essential Cookies	Website functionality, security, login sessions	Session/1 year
Analytics Cookies	Website usage statistics, performance monitoring	2 years
Preference Cookies	Remember user preferences and settings	1 year

You can control cookies through your browser settings. However, disabling certain cookies may affect website functionality.

8. Your Rights and Choices

Data Rights

Access your personal data
Correct inaccurate information
Request data deletion
Data portability
Withdraw consent

Communication Preferences

Opt-out of marketing emails
Update notification preferences
Control directory visibility
Manage event communications
Customize newsletter frequency

9. Data Retention

Active Members

Data retained as long as membership is active

Inactive Members

Data retained for 7 years after last activity

Legal Requirements

Some data retained longer for compliance

10. Children's Privacy

Age Restriction: Our services are intended for individuals 18 years and older. We do not knowingly collect personal information from children under 18. If you believe we have collected such information, please contact us immediately.

11. International Data Transfers

While our primary operations are in India, some of our service providers may be located outside India. We ensure that any international data transfers comply with applicable data protection laws and include appropriate safeguards.

12. Changes to This Policy

We may update this Privacy Policy periodically to reflect changes in our practices or applicable laws. We will notify members of significant changes via email or prominent website notices. The "Last Updated" date at the top indicates when the policy was last revised.

13. Contact Information

Data Protection Officer

Jalpaiguri Zilla School Alumni Association

C/o Jalpaiguri Zilla School
Jalpaiguri, West Bengal, India

Email: [email protected]

Phone: +91-XXXXX-XXXXX

Response Time: 72 hours

14. Grievance Redressal

If you have any grievances regarding the processing of your personal data, you may contact our Grievance Officer at the above address. If not satisfied with our response, you may approach the appropriate authorities under Indian law.